Using Electronic Signatures With the Form I-9

Every US business must use the Form I-9 to verify an individual’s employment eligibility. Traditionally, this is a process based entirely on paper documents. The USCIS, the body overseeing the I-9 process, even allows large volumes of paper I-9s to be stored in high-capacity formats such as microfiche. Today, electronic storage of digital copies of the I-9 is also permissible. Often, these are scanned versions of an I-9 completed by hand and in person. However, that’s no longer the only option.

Storing and Organizing Your Form I-9 Documentation

Maintaining compliance requirements in business is often all about effectively managing paperwork. During hiring, that usually means making required FCRA disclosures and sharing other statements of rights. After hiring, employers must complete an employee’s I-9 documentation within three days of commencing employment. You don't mail these forms anywhere or submit them to any government agency. Instead, you must retain them on your premises.

Do Remote Workers Need a Form I-9?

The number of people performing remote work has increased dramatically in recent years. Initially spurred on by the Covid-19 pandemic, remote and hybrid work quickly became part of the new norm. Despite return-to-office initiatives, many are reluctant to give up remote positions. Some companies have embraced this new paradigm and continue routinely hiring fully or partially remote positions. Does a business need to complete a Form I-9 for these employees?